PERSONAL DATA PROTECTION NOTICE (PDP NOTICE)
Oriental Nilam College of Nursing and Health Sciecnes (ONCNH) is committed to comply with Personal Data Protection Act (PDPA) 2010 in protecting its students’ personal information that has been processed by ONCNH. The information on the enforcement of PDPA 2010 which is provided below is in relation to the nature and type of data processed; how your data is collected and used; to whom your data can be disclosed; and your right to access and correct your personal information.
DESCRIPTION OF PERSONAL DATA?
ONCNH needs to process (that is, collect, use, store and ultimately destroy) your personal data for various academic, educational and administrative purposes. Generally, your personal data that we collect and process, includes but not restricted to:
Name, Identification number (NRIC), Passport number, Address, Contact numbers, Gender, Date of birth, Previous qualification, Personal email address, Photo and images, Marital status, Emergencies contact person(s) details, Family / guardian information.
Sensitive Personal Data
Some of the personal data that we process may include what is defined as ‘sensitive personal data’ under the Act and these include, but not restricted to:
Race, Religion, Health, Records of misconduct and disciplinary action, Records of criminal offence
This sensitive information shall be treated carefully by ONCNH and will only be used for specific purposes. It will not be released to a third party without your explicit consent unless it is necessary to protect your interests.
Provision of Information
The provision of all information requested for in the relevant forms of ONCNH is mandatory, unless specified otherwise. This is to enable us to process your application and / or request for our services. Should you fail to provide the said information, ONCNH will be unable to process your request and / or provide you with the relevant services.
How do We Use Your Data?
The purpose for which personal data is collected and further processed includes, but not restricted to the following:
To process application for admission
To maintain students’ personal details, academic and non-academic records
To facilitate the clinical training as well as co-curricular related activities
To provide the relevant administrative support, counselling, sponsors, financial aids services
To manage the use of facilities such as library, hostel, lab and so on
To administer the graduation and alumni related events
To administer the tuition fee and other payment
To communicate with students on any important announcements including matters relating to career services, and alumni
To collect and relay information for relevant local authorities or examination boards
To contact student’ s next of kin in case of emergency
To comply with any regulatory, audit or security related requirements
To send you updates and news on their latest products, services and promotions including latest ONCNH developments and to inform you about events or roadshows which be interest to you, by way of social media, post, telephone calls, short message service (SMS) and/or by email.
SOURCES OF PERSONAL DATA COLLECTED
Most, if not all, of your personal data was obtained from you directly, either from the following sources or from any other information you provided and this may include:
Various type of Application and / or Registration Forms
Services related Request Forms
Previous qualification related documents and / or certificates
In some instances, your personal data may have been obtained from external sources including, but not restricted to the following:
Third parties such as previous educational institutions, education consultancy company, law enforcement agencies and other government entities
Third party service providers and any other future third parties in relation or incidental to the above
Personal data which are available in the public domain
Personal data which may be collected from cookies through the use of ONCNH website
DISCLOSURE OF YOUR PERSONAL DATA
ONCNH will keep your personal data confidential unless you have given the written consent to such disclosure or it is within the ambit of permitted disclosures under prevailing laws / guidelines, Taylor’s may disclose your
information to the categories of third parties as listed below (not restricted to):
The Ministry of Higher Education, other relevant government departments / agencies, statutory authorities and industry regulators
Malaysian Immigration Department and its appointed agencies
The police and other enforcement agencies where and when required
Your sponsors including your parents / guardians
Third parties that provide the clinical posting placements
Professional or accreditation bodies
Third parties appointed by ONCNH to provide services to ONCNH such as auditors, lawyers, contractors, printing companies, travel agencies, training organiser and insurance companies
Other institutions or companies within Oriental Holding Berhad (OHB)
YOUR RIGHT TO UPDATE PERSONAL INFORMATION
You have the right to access and correct your personal information held by ONCNH under the Act. ONCNH always endeavours to upkeep the changes on your personal information in our student database system and hence you are encouraged to notify ONCNH of the changes in a timely manner.
Any request to exercise your rights shall be administered as per the Act. Please be informed that pursuant to the Act, your request may be rejected in certain circumstances.
You hereby agree and give consent to MSMC to use and process your Personal Data in the manner as identified above and in this Notice.